Extra large oceanfront home with two balconies connected from bedrooms to admire Maine`s gorgeous coastline
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Bayley Vacation Rentals
-Guest Agreement Terms-
This Rental Agreement is between the Primary Guest who books a property through Bayley Vacation Rentals, hereinafter referred to as “GUEST” and the Owner of the vacation rental property, referred to hereinafter as “OWNER”, facilitated by Bayley Vacation Rentals, hereinafter referred to as “MANAGER”. The effective date of the Agreement will be the date the GUEST confirms the booking of the property through MANAGER by paying 50% deposit of the total rate. The Agreement covers the rental period confirmed for the vacation home you have made the 50% deposit on, hereinafter referred to as “PROPERTY”. This Agreement is not a “lease”, it is solely a vacation rental for dates of confirmed booking.
A. Rental Agency: MANAGER is responsible for processing all financial transactions related to the rental. MANAGER shall be the main point of contact after the Agreement is effective and during the rental period. MANAGER shall coordinate Check In and Check Out, provide key(s) or code, answer questions regarding the PROPERTY , the local area, facilitate cleaning and linen delivery. MANAGER will send contact information as confirmation after receipt of deposit.
B. Payment Schedule / Cancellations: The remaining balance is due 90 days prior to arrival. Payments shall be made via credit card or check written to Bayley Vacation Rentals and sent to: 273 Pine Point Road, Scarborough, ME 04074. Include “PROPERTY ADDRESS” and rental period dates in the “memo” section of the check. Once MANAGER receives 50% of the total balance due to book the dates GUEST requests for PROPERTY there will be limited cancellations or refunds. Our cancellation policy is when GUEST cancels at least 60 days before check-in will get back 100% of the amount they`ve paid. If GUEST cancels after that point, they will not get a refund. We encourage you to purchase Travel Insurance through our website. Please see section D for travel insurance information. The PROPERTY will be re-rented in the event of a cancellation. The cancellation policy is non applicable if the reservation is made through Airbnb. Please see Airbnb cancellation policy for terms.
C. Age & Responsibility: GUEST acknowledges by their signature below that he/she is a responsible adult, aged 25 or older, and will be present at the PROPERTY for the term of this Agreement. GUEST also agrees that he/she is responsible for actions of all family members and his/her guests on the PROPERTY and will assure that they abide by the terms set forth in this Agreement.
D. Travel Insurance: You are responsible for full payment of your reservation-should you opt out of trip cancellation insurance. Your reservation with Bayley Vacation Rentals is limited, when GUEST cancels at least 60 days before check-in will get back 100% of the amount they`ve paid. If GUEST cancels after that point, they will not get a refund. Please consider purchasing Trip Cancellation Insurance through Generali Global Assistance This offers great peace of mind for a small additional cost. If you chose to opt out of travel insurance all outstanding payments due 59 days before check in will be the responsibility of GUEST.
E. Check In & Check Out: Check In and Check Out directions will be emailed by MANAGER to GUEST at least 21 days prior to scheduled Check In. Check In time will begin at 4:00 pm on day of arrival. GUEST must vacate the PROPERTY by 10:00 am on the day of departure. GUEST shall leave all keys, garage door openers at PROPERTY upon departure. A fee of $200 per every 30 minutes after the Check Out time shall be charged to GUEST credit card on file if GUEST has not vacated property by 10:00 am on day of departure.
F. Lockout Service: After entering the vacation rental, place the lock box key BACK in the lockbox. There is no lockout service provided. Should Bayley Vacation Rentals have to provide entry into the vacation rental, there will be a $50 fee. This service is not covered by the damage waiver protection plan.
G. Occupancy, Events & Family Groups: Rental of the PROPERTY is permitted for family groups only. No Events are permitted at the PROPERTY unless prior approval is received from the OWNER through an addendum to this Agreement. An “Event” is defined as a gathering of more than 1.5 times the maximum occupancy of the PROPERTY published on MANAGER’s website. GUEST is solely responsible for insuring that the maximum number of overnight occupants is not exceeded. GUEST will be considered in breach of AGREEMENT should the maximum number of overnight occupants be exceeded at any time during the rental term without MANAGER approval. If MANAGER and OWNER allow maximum number of occupants to be exceeded there will be a $50 fee per person per night.
H. Subletting: Subletting by GUEST during the rental period is not allowed. The PROPERTY shall only be utilized by GUEST and invitees of GUEST.
I. Pets: Some of our PROPERTIES allow dogs and some do not. However we do not allow any other pets other than dogs on our PROPERTIES. For the PROPERTIES that DO allow dogs there will only be a limit of 2 dogs per rental. There is a non refundable pet fee of $150 per pet. We reserve the right to evict the pet and/ or the party at any time. Additionally if you are staying in one of our PROPERTIES that does NOT allow pets a $350 per pet penalty will be automatically charged to GUEST if evidence of pet is found on PROPERTY.
J. Smoking / Illegal Substances / Marijuana: Smoking is never permitted on the PROPERTY at any time. Illegal substances and marijuana are forbidden . In the event Evidence of smoking, illegal drugs or marijuana is found, this shall be considered a breach of this Agreement and GUEST will be fined $300 fee for cleaning should evidence of such banned substances are found.
K. Trash: GUEST is responsible for following the check in and check out guidelines provided for you in your welcome letter. Bayley Vacation Rentals expects you to take the trash out on the day you are instructed as part of your terms and conditions in this guest agreement.
L. Guest Responsibilities:GUEST acknowledges that they have reviewed, or will review, and will adhere to the “Welcome Letter” provided for PROPERTY, describing details for PROPERTY including Wi-Fi access codes, parking, BBQ’s, fireplaces, appliances, game instructions, heat and air conditioning settings and other PROPERTY details. GUEST agrees to leave the PROPERTY in good order and condition. GUEST agrees to notify MANAGER of any items broken during the rental period. GUEST shall be responsible for any items on PROPERTY broken or missing if due to negligence or any other reason other than normal wear and tear. GUEST is responsible for any pay-per-view or video rental charges. GUEST is required to return the PROPERTY in the same condition it was in prior to GUEST’s occupancy.
M. Damages: The Processing fee includes a limited Damage Waiver Protection Plan up to $1,000.00 to cover normal wear and tear due to rental usage by GUEST including accidental damage to the PROPERTY of items included on the PROPERTY. The Damage Waiver Protection Plan does not cover and is not limited to: (a) Additional cleaning charges above normal wear and tear, (b) damages resulting from intentional, willful or reckless conduct, (c) damages by smoking, (d) items at PROPERTY lost or stolen by GUEST. Any charges over $1,000 will be the GUEST responsibility.
N. Personal Effects:GUEST should ensure their personal property items brought on to the PROPERTY are covered for repair or replacement by the GUEST’s own insurance provider. OWNER is not responsible for repair or replacement of GUEST’s personal property at any time.
O. Right of Entry:OWNER and MANAGER reserve the right to enter the PROPERTY at any time during the rental term to investigate disturbances, check occupancy, dangerous circumstances, to ensure safety or provide entrance to service technicians as deemed appropriate.
P. Rights Of a Guest:ME law requires that renters/tenants/guests assume all the rights and responsibilities of an owner. That means all members of your party have the right to use the amenities. No access for anyone is based ons age, race, and religion per federal HUD law. If any of these occur please notify us immediately!
Q. Guest Satisfaction:The satisfaction of GUEST as it pertains to this rental is extremely important to both OWNER and MANAGER, as OWNER’s agent. GUEST acknowledges having reviewed all the pictures, descriptions, and information regarding the PROPERTY provided via MANAGER’s website and is satisfied with this information prior to signing this Agreement.
R. Agreement in Effect:The information included in this Agreement is expressly written for the PROPERTY described above and supersedes and replaces any other information which may be different or contradicting on MANAGER’s website.
S. Indemnification:GUEST agrees to indemnify and hold harmless OWNER, its MANAGEMENT and representatives, or third parties from any and all liability for any loss or damage whatsoever including but not limited to any claim, action, cause of action or other demand for personal injury or damage or loss of property which is made, incurred or sustained by GUEST or any invitee of GUEST arising out of, related to or in connection with the rental of the PROPERTY.
T. Termination: GUEST agrees that GUEST and the family members and other invitees of GUEST occupying the PROPERTY pursuant to the terms of this Agreement are not tenants as defined by Maine State law. If GUEST violates the terms of this Agreement and if OWNER deems the violation to be a significant and material breach of this Agreement, then GUEST agrees to immediately vacate the PROPERTY and agrees to forfeit any and all rights to continue to occupy the PROPERTY under this Agreement. No refunds will be given under these circumstances and GUEST agrees that GUEST shall be liable for any attorney fees or other costs incurred by OWNER in enforcing this Agreement.
U. Other:This Rental Agreement constitutes the complete and entire agreement between OWNER and GUEST. The terms of this Rental Agreement are exclusive to the PROPERTY and supersede and nullify any prior representations, agreements or understandings, verbal or written. This Agreement shall be governed by the laws of the State of Maine and may be modified only by a written amendment, signed by all parties and approved by OWNER. Any disputes regarding the Agreement shall be subject to the exclusive jurisdiction of the courts within the State of Maine.
THE GUEST ACKNOWLEDGES THAT THEY HAVE READ THIS AGREEMENT, UNDERSTAND IT, AND AGREE TO BE BOUND BY ITS TERMS AND CONDITIONS